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Refrigeration Engineers
The Food Warehouse
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PA
North Wales | Head Office
Current opportunities
Refrigeration Engineers
Head Office
Store Colleagues
Store Managers
Home Delivery Drivers
The Food Warehouse
This vacancy is now closed
Ref
192858
Category
eCommerce
Location
Deeside, Near Chester
Contract type
Full time
Salary
Competitive plus comprehensive benefits package
Company
Description
We are looking for a PA to join our Iceland team.
Do you enjoy working at pace?
Do you have excellent communication and organisation skills?
Do you have previous PA experience?
PURPOSE OF ROLE
To provide a high level of PA / administrative support to Senior members of the business in a timely and accurate manner in a fast paced, highly responsive working environment.
KEY ACCOUNTABILITIES
Diary Management. Proactively review the diary, resolving any diary clashes, ensuring meeting rooms are booked and Microsoft Teams links and Hub added where needed. Ensure that business priorities are able to meet all business commitments.
Inbox Management, action emails on behalf of the colleague, flag any urgent emails which require immediate action or response. Manage the filing and bring up system of all emails.
Effective arrangement of all meetings, liaising with colleagues and PA’s based from Deeside and external suppliers. Book meeting rooms, arrange refreshments, inform Reception, Meet and greet all visitors.
Arrange all travel, accommodation and dining reservations including ad hoc travel requests from the wider team, ensuring travel policy is adhered to at all times. Ensure all foreign travel is recorded on the insurance list.
Attend and take minutes meetings. Prepare and circulate timely agendas and minutes in advance, follow up and chase outstanding actions.
Facilitate team offsite strategy days, away days and Christmas parties whilst monitoring costs.
Raise, approve and receipt Purchase Orders using SAP and record costs on finance spreadsheet, ensuring this is kept up to date.
Screening phone calls, enquiries and requests, and handling them when appropriate.
Monitor and approve holiday requests and absences via Nexus. Ensure sufficient cover, team bank holidays have been added.
Liaise with the Senior management team regarding new starters, arrange inductions and ensure they have desk space and the relevant equipment.
Producing documents, minutes, and presentations when needed
TECHNICAL SKILLS
Skilled at Diary Management and Inbox Management using Outlook..
Proficient in Word, Excel, PowerPoint, Microsoft Teams, OneNote
To compile and prepare presentations from given information.
Ad-hoc project work.
SKILLS
Excellent planning and organisation skills.
The ability to manage conflicting priorities and work to tight deadlines.
Excellent interpersonal and written communication skills and good team player.
Attention to detail.
The ability to be proactive and take the initiative.
A high level of personal and professional credibility and discretion.
Ability to build and maintain relationships at all levels within the business.
Broad understanding across all areas of an organisation including how functions collaborate and work cross-functionally to deliver business objectives.